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The university must comply with applicable federal and state laws that require records to be maintained of all hours worked by employees. Each supervisor is responsible for maintaining records of actual time worked for all staff, including recording sick and vacation time. Time should be approved in PeopleSoft HCM on a regular basis, but no later than once a month before the month close.

• Read the 365betÌåÓýÔÚÏßÊÀ½ç±­tendance and Absences Policy and 365betÌåÓýÔÚÏßÊÀ½ç±­tendance and Absences Procedure. Ensure consistent application of the attendance policy for all employees. 

• Read the Sick Pay and Vacation policies. Ensure that both sick and vacation hours are properly coded.

  • Sick pay for non-exempt employees may be taken in hourly increments; sick pay for exempt employees may only be taken in full or half day increments.

  • Vacation can may only be taken in full day or half day increments (exempt or non-exempt employees).

• Read the Overtime Policy and Overtime Procedure. Ensure overtime hours are properly coded and approved. Contact the Payroll Office at [email protected] or 216-368-4290 for assistance in calculating overtime or coding in HCM.

• • The Case Exception Time Sheet for Exempt Staff and Case Exception Timesheet for Non-Exempt (Hourly) Staff guides provide instructions for staff how to enter time. Supervisors should review the Employee Time Approval guide.

  • For Hybrid schedule time approvals, the Case Exception Timesheet Exempt Staff for Hybrid Work Program and Case Exception Timesheet Non-exempt Staff for Hybrid Work
    Program are found on UTech's HCM Page. 

  • A list of common Time Recording Codes (TRC) codes are available on the Controllers' Office website under Forms.

• For , contact the Payroll Office at [email protected] or 216-368-4290.

• If you need to adjust time records after the month closed (e.g. you need to change time recorded in HCM to reflect sick or vacation hours), contact the Payroll Office at [email protected] to submit the Individual Pay Adjustment.

• Specific questions about time coding should be sent to the Payroll Office at [email protected] or 216-368-4290.